TROOP 494 COMMITTEE MEETING
TUESDAY, MAY 29, 2012
1. Welcome Roger Scherping
- Minutes approved from last meeting no changes needed.
2. Peder S. Eagle project review
-Peder reviewed his proposed Eagle
project of making three large wooden boxes for his church to store donated
mission and other items. Recommendations
were given by committee members on design issues, materials, safety issues,
etc. Committee members approved his
project and gave go ahead to bring project to the District in June.
3. Report from PLC:
- All Scout leadership positions
have now been filled.
-PLC talked about needing more
adults at Manitou 15K race.
-Campout at Willow River. PLC would also like more adults and driving
seats for the Willow River campout.
-PLC will look at the calendar and
finalize it. They also saw that a few
more Scouts needed Communication merit badge.
-Jim suggested that they will need to
prepare and plan what is needed for the upcoming campouts.
4. Scoutmaster Report - Jim Letourneau
- Since the troop is more bottom heavy with young Scouts we need to rely more
on the Assistant Scoutmasters to replace the leadership that was previously
handled by the older boy leaders.
- Jim reported that troop may need 10 more tents to accommodate troop
size. We currently have 18 4-man style tents. Roger suggested to roll all the capital
budget needs together (2 additional patrol boxes with supplies, trailer, and
tents), which totals about $6,000 and have a campaign to fundraise the money
for all of it. Committee thinking about this
option.
- Main Street took care of our Manitou Days parade fee. Roger will communicate this event to the
troop through an email.
5. Camping Subcommittee - MarySue Abel
- 2012 Philmont preparations: She would
like to meet next week to talk about T-shirts. Adam C. and Sam W. are the crew leaders for
Philmont. Camaraderie is developing. Afton trip went well. The kids learned a lot about the basic hiking
skills and issues that develop.
- June 22 - Willow River is set.
- Tomahawk –
Merit badge signups sheets are
out. The Tuscaurora troop has formally
agreed to share their site at Tomahawk.
As a courtesy we have invited them for Thursday morning breakfast. We have started to send out correspondence to
first year Scouts about needed supplies, action packers, etc. We should require that all scouts go to the
same food stop, McDonalds, in Rice Lake on the way to Tomahawk. The swim test is coming up June 26th
at Maplewood Community Center. Committee
ok’d Christy’s request to invite the Webelos II to also take the swim test at
the same time. Jeanine and Rick will not be at Tomahawk, therefore we will need
a medical officer. The hope is that the
position can be split between several members.
Tomahawk Parents night is 6/12. We have not yet decided on our own offered
merit badges. Members are still coordinating this. Ken would like to suggest that second years
take Environmental Science. The fee for
Tomahawk will increase by $5. Need to
make sure that the health forms filled out every year if staying more than 72
hours. Roger will include this in the
troop email.
- Boys like the idea of going to
Phillipo or Lake Elmo for the August campout.
Mary Sue will check out the availability.
- For January the boys are
interested in either Eagle Cave or Snow Base.
- Quartermaster Report - Rick Rausch
- He picked up snack bins and will
sell them for $5.50. He also has been
working on what supplies should be shipped out to Philmont. He needs to get more plastic and cut ground
cloths for Tomahawk.
- Camping store - Jeff Abel: Deven got his gifts. Jeff reports he got all the mosquito netting
and someone will distribute it at Parents’ Night.
6. Advancement Subcommittee - Christy Bartlett
- Road to First Class update
-Ken reports first years are doing well
with their fitness testing and are preparing them with requirements for
patrols. Troop will bring our own
supplies for the first years for basketry.
- Joe reports that the second year Scouts
are making steady progress with getting the Tenderfoot rank and some are working
on the first aid requirements.
- Advancement status: 20 Scouts, 12 Tenderfoot, 5 Second Class, 8 First Class,
4 Star, 11 Life Scouts.
-Everything is on track for the next June Court of Honor 6/19 with script, etc.
7. Fundraising Subcommittee - Ryan Solberg
- Flowers - Michele Willard reported the flower sale went
smoothly. Linders card sale ends 5/31.
- Manitou 15k - June 2 - Bridget Newman reports there are 43 runners registered
which is comparable to last year. She
got $1,220 from sponsors. Park permit is
$25 and they will reimburse us the $75 clean-up fee after we clean it and they
inspect. She presented the T-shirt
logo. Members volunteered 3 needed card
tables for that morning. Rick will bring
the troop tables in addition. She will
turn away Scouts who show up if not signed up.
She is deciding on who bike riders will be. Volunteers need to be there between 6:30am to
set up tables, etc. Suggestion given to
have a timer also at the one mile mark if boys available. Ryan volunteered to learn the computer finish
program.
- Bagging – Pam Blank reports so far we do not have many Scouts signed up for
this June 3 from 11-2 and 2-5. Roger
will include this in the troop email.
Scouts need to wear their class B uniform. Joe will volunteer to supervise the second
shift.
8. Community Service Subcommittee
- Scouting for Food report - Deb Clarke: She reports the total collected is
1478 pounds + $25. We were the second
highest troop.
- Roger reported that volunteers for summer lawn mowing were found.
- St. Stephens needs their lilacs trimmed and a deck railing installed which
will hopefully be done in July. Jim Golding
can assist with this.
- Carly Nielson is contact for Relay for Life 7/27. Roger will connect with her.
9. Treasurer's Report Ken Rowe
-
Insurance issue on troop trailers: Rick reported we need more than $10,000 to
cover supplies inside. Agent reports
that the insurance can be added to a homeowners policy. The premium is $2.11 per $100 of value when
sitting alone annually ~$350 to $400 and to make it an annual expenditure. Committee approved this action.
- ScoutBucks statements: 8 accounts overdrawn for total $180. Flowers sales made a great difference. Need to give Scouts a timeline for additional
Philmont charges which could be distributed at the swim test. Ken reports that food receipts are being
turned in late which makes the accounting difficult.
10. Other
- Website update Tim Willard: He rolling
all of our website into Google Apps.
- Adult Leader Training update Dave DiSera: none
- Fun Night update Mike Pendergast: No fun nights scheduled yet, but coming
soon
- Friends of Scouting goal met, Marc Johannsen reported.
- Adult Historian update Shauna Galatzer: no report
11. Old Business
- Troop trailer replacement: cost, donations plan John Clarke: Deduced a 8x10’ trailer would suffice. Found one at $2,200 with electric brakes.
Looking at $3,000 total with shelving.
Next steps is to look into a fundraising plan including writing letters to
civic organizations, companies, troop parents, etc. Could use a person to spearhead this.
12. New Business
- Roger reported that there now a few standards that we need to keep in mind to
meet the highest level of the new Journey To Excellence program now.
