TROOP 494 COMMITTEE
TUESDAY, AUGUST 30, 2011 AT 7:00 PM
1. Welcome: Bill Johnson substituting for Roger Scherping -
- The meeting began at 7:00 pm. The minutes from the last meeting
- Sam W. presented his proposed Eagle Scout project of making two planters
and an arbor for the Ramsey County Nursing Home. He answered questions from Committee
members and received feedback. One was to personally see the manager at
Home Depot while in Class A uniform when requesting building supply
donations as he is more receptive using this request method. He achieved his Eagle Scout award as a
youth. Sam will get the necessary
signatures before starting the project.
The Committee approved the proposed project.
2. Report from PLC: Brian
- He reported an Adopt-A-Family fundraising idea they had come up
with: a donation stand at Bobbie and Steve’s car show with some knot tying
demos. Another idea given was a carwash.
- They also wanted to participate in a senior chore clean-up program
focusing small groups of scouts to targeted seniors on November 5th
or 6th. Feedback was
given that participation might be limited since this weekend is deer
- He reported that they have assigned jobs for the next Court of Honor
and looked at the schedule for the Namekagon. He will get a sign-up sheet going for Scouts
attending the 437 Pack meeting.
3. Scoutmaster Report: Jim
- He described what the new Campout Journal would be composed of and
that the Troop Historian would be in charge of compiling it.
- Getting ready for fall recruitment. Cub Scout Pack 437 has a meeting Sept.
12 that Jim and a few boys will be attending to inform them of the troop
activities and information including: 1) any money from wreath and popcorn
is transferred when they cross over to help defray Scout costs, 2) want to
encourage them that they are welcome to come to our activities and look at
our website. Jim will connect with
Willow Lake Pack 529. Pack 402 is
4. Camping SubCommittee: MarySue
- Reminder to Northern Tier folks to please turn in maps and holders
if the troop is paying for them for inventory and use for other
activities. MarySue offered to do a
Northern Tier album, but you need to get your pictures to her.
- 2012 Philmont: MarySue is
waiting for information from them.
There are still 1-2 spots open. First payment is due Oct. 1st
for $100.00. Will start to get a planning sub-committee
- September (Namekagon): Approximately 20 scouts and 7 adults so far. Log cabin has been reserved. Still taking sign-ups.
- October (Backpacking): Boys
want to go to Afton. She has not
reserved sites yet. She checked and
all sites are still open.
- November Merit Badge Weekend: Boys wanted to go up to Camp Ripley. It has a big facility and an indoor
facility. Pat Stoterau will check on reserving November 11-13 and touch
back with MarySue. Alternative is
Fred C Andersen.
- December is Lock-In, which is all reserved.
- No plans for January and February yet.
- Quartermaster Report: Rick
Rausch - Inventory list updated,
and he will get ready for the upcoming trips.
- Camping store - Jeff Abel: Awesome deal guy is retiring, so prices
will be going up.
5. Advancement SubCommittee
Christy Bartlett -
- 21 scouts working toward Tenderfoot, 1 toward 2nd
Class, 5 toward 1st Class, 11 toward Star, 6 toward Life, and 10
toward Eagle. Jordan B. is our
newest Eagle Scout #48.
- Will offer the Communications merit badge in November. Have 14 scouts signed up and will be
sending out homework in advance.
- Next Court of Honor is September 20. Shelley is putting together a
program. Please send her any agenda
items to put in. It will be a big
program. Idea presented to have a separate
recognition for Northern Tier achievements, first aid etc. but will send
it all to Kristy to see what can fit.
- Road to First Class update: Jeff Abel/Joe Mikkelson/Curt Monson- no comment noted.
6. Fundraising SubCommittee Ryan Solberg -
- Wreaths – Jim Golding: decided
to use the same wreath distributor as last year. There will be a standardized order form
with the money collected at order. The kickoff is the Court of Honor Sept.
20th. Delivery will be
Wed. Nov. 16th.
- Popcorn -Pat Stoterau: Pat
gave an overview of the popcorn program this year with the new option of
Show and Deliver. The idea was
overall well received since unsold individual boxes (not including gift
packs) can be returned or used in preorder counts. Ideas to sell via this method were to
set up tables at Holiday station at Centerville Rd and Sam’s Club (have to
sign up for a time now). Sales
begin 9/23; ends 10/30; delivery is Nov. 18th. Christy can help out with storage for
show and deliver. Ramsey County Sheriff
might also have storage if Jim’s garage is not enough. Deb Clarke, Christy
Bartlett, Jim Letourneau, and Patrick Stoterau will be the sub-committee
to work out the details for Show and Deliver.
- Calendar: Survey results had a favorable sales
projection. After discussion the Committee
approved the calendar fundraiser.
Will order 250 prints at a cost of $1,500. Will try to have each scout sell 5
- Fruit sales idea received
but will table as there are enough fundraising ideas currently.
- Moolah fundraiser
presented that does not include door to door selling. Kwik Trip will give a donation to the
organization for collecting tops/labels from their Natures Touch products:
milk, donuts, etc. Will set up a box to collect the labels
to be dropped off.
- Christmas tree pick up:
Idea was declined. Only $5 but not
well received as we would have to advertise and there are already
7. Community Service SubCommittee
Relay for Life went very well.
The organizer was pleased, reporting it was the best yet.
Feed My Starving Children – Set up for October
18. Will put up a sign up sheet next
8. Treasurer's Report Ken – not present- will have to get updates next meeting
on troop trailer insurance issue, Scout Bucks statements, and financial
- Website update Tim Willard-
He is trying to make it easier to get videos online.
- Adult Leader Training update Dave DiSera reported he will have adults fill out forms, but
Jeff Abel reports that he can get counselor training info to him and
Christy has resources online as well if that is not enough or does not
work. Another idea presented was to
make an online form with a secure login to collect information like a
school or other business does.
- Fun Nights: Mike Pendergast- not present, but members
reported picnic was well attended, and first year dad’s did well serving
the burgers. Mini golf on Sept. 13,
Base Camp or Vertical Endeavors on Nov 1.
10. Old Business- Park
fees for Manitou 15k - Roger contacted Mark Sather, but there has
not been a definitive answer regarding if he can assist us with eliminating the
new park fees .
11. New Business- Adult leader recruitment – Jim Letourneau. Several new
positions will be made or replaced to start to try to get first year parents
and others involved. These include: Community
Service Coordinator, Fundraising Coordinator, Communication Coordinator, Membership
Coordinator, Adult Historian, Committee Chair/Co-chair, Adult Chaplin.
12. Closing - Meeting adjourned at 9:07pm