Troop 494 Committee Minutes
Tuesday, February 22, 2011
The meeting was called to order at 7:05 pm.
The minutes from the last meeting were approved.
2. Report from PLC
Jay R. reported that Brian B. has been elected our new senior patrol leader, effective March 8. They are finishing planning for the Lock In at Shoreview Community Center, scheduled for this weekend. The calling tree will be used to remind Scouts what they are to bring to the event.
3. Scoutmaster Report
Jim Letourneau noted that Brian’s first job as SPL will be
to nominate assistant SPLs for the March 8 meeting.
4. Camping Subcommittee
Mary Sue Abel reported that the Lock-In at Shoreview
Community Center is this weekend. We
are expecting a very good turnout despite its being rescheduled from
December. The March planning weekend is
March 25-27 at Phillippo, and Basic Skills is April 29-May 1 at Fred C. May 20-22 will be the date for the May
campout, and June 24-26 for the June campout.
5. Advancement Subcommittee
Christy Bartlett gave the Committee an update on
advancement. We have a large group of
Scouts who are at the Life rank, as well as a number of Scouts at the
Tenderfoot and Second Class ranks. Jeff
noted that Joe Mikkelson will be working with those who are at Second Class to
obtain First Class status by Tomahawk.
6. Fundraising Subcommittee
Roger noted that we have a grocery bagging date at Cub on
7. Community Service Subcommittee
Jim Hering reported on the White Bear Lake cleanup
effort. We will be participating in the
event, and we will be meeting at Bellaire Beach on Saturday, March 5 at 10:00
am. There will be pizza provided by Troop 89 at the White Bear VFW afterward.
8. Treasurer’s Report
Roger discussed with the Committee our current issue with Scout Bucks account overdrafts. The troop is owed significant money on ScoutBucks accounts. The Committee felt strongly that Scout Bucks account reports need to be distributed more frequently than they are now, preferably monthly, to prevent our getting into this situation again.
Roger handed out to the Committee a proposed Troop Guideline revision to deal with negative ScoutBucks accounts. Roger would like to incorporate these proposed guideline changes by the March 8 meeting; an email will be sent out for approval by the Committee.
Roger reviewed the 2011 budget and reported that our deficit
will be about $259 less than our planned deficit of $990.
Roger then presented our 2012 budget. It reflects higher dues due to more
Scouts. It includes a $300 expense for
medical officer training for Tomahawk.
It also includes a fee of $3 per weekend and $7 per weeklong campout to
cover the cost of troop supplies; this cost was not previously being
recouped. The Committee decided not to
begin charging for Planning Weekend because Jim wants it to go back to more of
a PLC-oriented event. The 2012 budget
will be revised for the above and should reflect a positive balance of about
9. Old Business
The review of the Adopt-a-Family program was again postponed due to time.
The medical officer for Tomahawk issue was discussed. We are pursuing an option with an incoming parent; otherwise we will have to pay to get someone trained for this summer.
Roger reported that we are at about 62% of our FOS goal.
10. New Business
Roger reported that with all the new boys we have joining us, there are several adult leader positions that we will need to look to our incoming parents to fill: Road to First Class, fundraising coordinator and popcorn and bagging coordinators, training coordinator, logo wear buyer, and possibly a new troop communications position. He also reported that he is considering remaining on as Committee Chair.
The meeting was adjourned at 9:15.