Troop 494 Committee Minutes
Tuesday, January 25, 2011
The meeting was called to order at 7:05 pm.
The minutes from the last meeting were approved.
2. Fundraising Opportunity Report
Michele Willard introduced two representatives from Dine and Discounts, a fundraising program in which people purchase a subscription to obtain coupons for various businesses around their local area, the Twin Cities in general, and nationally. The Committee was presented with a packet of information regarding this program. With each $25 subscription purchased, groups earn 80% profit. The Committee thought this might be a good high-adventure fundraiser or troop fundraiser but was concerned with how to train the boys to sell it. January may be a good time of the year to do a fundraiser like this. As the next step, Jim Letourneau will bring the idea to the PLC for their feedback.
There was a brief discussion about the comments regarding
fundraising received from the parents at the Court of Honor. The parents provided us some additional
fundraising ideas, but we really didn’t get any feedback on how they feel about
the need for fundraising or about door-to-door selling opportunities.
Jim reported on Jay’s behalf that Spearhead was enjoyed by all. The PLC is finalizing plans for the Lock-In in February. Roger noted that we are still looking for pictures or video from Spearhead that can be uploaded to the troop website.
4. Scoutmaster Report
Jim Letourneau received a letter for submitting Grey Wolf
nominations for this year. Nominations need to be submitted to Northern Star
Council by April 15. The Committee is
considering sending 2 boys again. Jim
will come back to the Committee with a recommendation.
New Scouts and Parents night will be March 8, right after the pack 437 Blue and Gold on the 6th.
5. Camping Subcommittee
MarySue Abel noted that the Lock-In is scheduled for
February 26 at Shoreview Community Center.
She is also looking into options for the skiing and snowboarding event
Philmont 2012 requirement sheets and commitment letters have
been handed out. Commitment letters need to be submitted by February 15. We have reserved two crews, for a total of
24 Scouts and adults.
6. Advancement Subcommittee
Joe Mikkelson reported that progress has been made in Road
to First Class recently. There have been several Scouts who have earned the
Scout rank, although attendance has continued to be light.
One of our Scouts requested that we recruit more merit badge counselors so that the boys can earn more merit badges. The boys are free to use adults other than troop adults as counselors. We will discuss this further next month.
7. Fundraising Subcommittee
Joe Mikkelson reported that the letter for Cub Foods bagging
has been submitted, but so far has not heard back for an opportunity to sign
up. Roger noted that we need to find
someone to coordinate bagging and fundraising in general.
8. Community Service Subcommittee
Jim Hering reported that we received an email from Troop 89 (based in Mahtomedi) about their White Bear Cleanup service project. It is at 10:00 am on March 5 at Bellaire Beach, and they are inviting us and other troops in the area to join them. Jim will follow up with Troop 89 once we have more information.
9. Treasurer’s Report
Ken Rowe presented the Committee with the 2011 budget report, which shows a smaller deficit than planned. He also presented a 2012 budget. There was a discussion about whether we need to raise troop dues for the next fiscal year or perhaps do a troop fundraiser in order to build our cash balance.
Ken is checking on troop credit or debit cards.
Rick and Ken are compiling the information to get insurance on our troop trailers.
Roger and Ken will meet to review the 2012 budget and our Scout Bucks overdrafts situation.
10. Old Business
The Adopt-a-Family service project review was tabled until February due to time.
Roger reviewed the responses to his email about First Responder training. Because of the cost of this program, it was determined to wait until we know whether we actually need to train anyone to fulfill our need for a Medical Officer at Tomahawk. Jeanenne Rausch is interested in coming again, and some of the incoming parents may already be qualified.
11. New Business
Roger reported that 9 families have contributed $1,700 so far for Friends of Scouting, so we are at 38% of our goal.
Roger presented the Recharting Report for 2011. We started the year with 41 Scouts. We got 2 new first years and gained 7 more boys during the year. We lost 6 boys and had 5 graduate. Our retention rate for the year was 90%, which is outstanding but down slightly from our average. We also lost 5 registered adults who were not active.
The question was raised whether we should go to just 2 meetings per month in the summer. This will be discussed at Planning Weekend.
The meeting was adjourned at 9:15.