TROOP 494 COMMITTEE MEETING
TUESDAY, NOVEMBER 29, 2011
1.Welcome- Roger Scherping
approved. Meeting began at 7:07
2. Report from PLC -Brian B.
fundraising results: Over $150 was raised.
7 groups are set up for purchasing gifts this year.
Lock-In preparations: Bryan asked patrols to call scouts to remind them to bring
items. The food list is on the
Merit Badge Weekend: Bryan reported that the Scouts used survey results to
pick the following merit badges:
fire safety, reading, disability awareness, engineering, traffic, chess; finish up astronomy, maybe cooking,
maybe scholarship or safety. Some
of the badges require prework, so the troop needs to do a better job
getting the word out with what prerequisites are needed before
Christmas. The signup sheets need to get put out.
3. Scoutmaster Report- Jim Letourneau
Scout fall recruitment update: Jim reported that he has not made
connection lately with Pack 529. He
would like to set up a Webelos II meeting with Pack 437 and 402 scouts at
the lock-in. Deb also suggested to
set- up a computer program to display our photos from our activities at
the lock-in for which members volunteered equipment.
and Gold: Packs 437, 402, 529: Jim would like to touch base with packs for
what is expected from us for the Blue and Gold banquets.
elections February: position and OA elections: The committee decided
elections will be Tuesday Feb. 14th and 21st for OA and troop elections in order to get it done before the Blue
and Gold banquets. The Eagle Expo was also decided to be scheduled for
Sunday April. 22th.
4. Camping Subcommittee -MarySue Abel
Philmont: Decided that the kickoff
meeting will be 12/13. She is looking
for troop volunteers to help plan the trip.
27: Merit Badge Weekend; Mary Sue was able to reserve Swanson lodge (one
big room and 1 small room, kitchen)
24-26 plans: Scouts decided they wanted to do a day-trip tubing, possibly
at Trollhagen, EckoBaken, Green Acres.
Committee liked the Ecko Baken idea.
also was brought up regarding the high adventure trip for 2013. Suggestion was to maybe take a trip to a
non-BSA high adventure camp and start again with the three big ones in
2014. Summit will then be open which
would take pressure off of getting into Philmont. However, worry is that if we pass may lose
spot at Philmont. This is not
likely for Sea Base and Northern Tier.
Planning Weekend is currently planned for Kiwanis with a commercial
kitchen. But we need to get a cook
for this because the cook needs to be certified.
Report - Rick Rausch- not present
store - Jeff Abel:
nothing new. Has been at camping store but nothing cheap. Troop needs to build up a supply of
gifts for Scouts crossing over.
5. Advancement Subcommittee- Christy Bartlett
announced that there is now a Chess merit badge, Kayaking in spring and Welding
Eagle project workbook is also changing in January. We need to train all the Eagle Coaches. If a Scout has a project that has
already been approved by district council then that Scout will be grandfathered
in. The change is in how approvals are given
in addition to the assessment piece.
There will be more of a formal write up now. The project book is out on website, but
it may be revised in the future. Jim
reports that in the past troop approval in some troops has been poor and
they rely more on the district. The
change forces troops to do a better job in giving feedback. We already do a good job of this, so he
anticipates that it will impact us minimally. The role of the Eagle Coach is going to
be more important in the new process.
The new process puts more ownership on the troop. There will be more training at the Roundtable.
Road to First Class update- Jeff Abel/Joe Mikkelson/Marc Johannsen:
reported that there are a few that need to complete fitness test to
complete requirement for Scoutmaster conference and that 6 are going
though BOR currently. Jim reported
his plan is to get both Scoutmaster conference and BOR done at the
December Lock In, so we need to tell the boys to bring their uniforms to the
status: nothing to report
Court of Honor will be on the 17th.
Badge Weekend Jan. 27 planning will be done by Christy and Roger.
6. Fundraising Subcommittee -
- Jim Golding; not present.
Stoterau: He reported that he still has a few orders that are not filled,
but will be soon. Bonus prizes will
be given out soon. The process was confusing, so there is a new form to be
filled out to get them. Regular
popcorn sold totaled over $7,000.
Show and deliver was over $2,000.
He does not know how it compares to previous years.
– Roger: Have had four different
people buy off website. So far, selling
has been slower than anticipated, but it may still be early to buy
calendars. The Scouts need to pick
up calendars at the troop meeting on December 13 to fill any orders that customers
purchased as Christmas gifts. The
webstore has not had any problems so far, and the people using it liked
it. The webstore was one of the key
parts of the test of this new fundraiser.
Flowers- Michele Willard: We are all signed up with Gertens and the park
7. Community Service
Subcommittee-Jim Hering/Lori Hamlin:
shopping December 6: plans and drivers- Ann Cerney: $170 has been collected. The family is a grandmother with 3
children. Brian will organize the
boys. Need drivers to car pool to
Vadnais Heights Target. Several
committee members volunteered at meeting.
Class B uniform to be worn that night.
idea of hosting a blood drive was brought up. It was a proposed Eagle project but an
individual Scout cannot host it, the troop could. The Scouts would help promote it and
assist with cookies, beverages, but more information would be needed if the
troop was interested. The committee
members thought the troop had enough service projects already on our busy
calendar, so it was declined.
8. Treasurer's Report- Ken-not present but he reported to
Roger there is nothing new.
update- Tim Willard; Alex will move over the videos from Camp Ripley over
to our YouTube website.
Leader Training update - Dave DiSera; he needs to email leaders to
give info to him about training.
Night update: Game room 12/20- Mike Pendergast; next fun night is at the game
room. Jim suggested incorporating a
Christmas/Holiday party into it.
PLC to decide.
- due January 5- Scott Wisgerhof is handling; Roger reported it is going
of Scouting kickoff will be at the January Court of Honor.
10. Old Business:
- Bill Johnson
questioned status of inventory of trailer.
Jim reported it is near completion.
The committee decided it needs to be done by year end since it has
taken a long time so far.
- Pat Stoterau
said he will continue to lead popcorn sales next year.
11. New Business:
that there is no committee meeting in December. Meeting adjourned at