Revised February 26, 2008
*Must be a Registered Adult Leader
TROOP
COMMITTEE CHAIR *
- Calls
and runs monthly troop committee meetings
- Solicits
and sets agenda for committee meeting
- Arranges
meeting place
- Ensures
adult leaders are trained; maintains training database
- Schedules
and staffs Eagle Boards of Review
- Recruits
adult volunteers and submits leader applications to the Council office
- Establishes
activity committees
- Works
with Scoutmaster on program and activities
- Attends
training and Roundtable meetings
- Maintains
ties with Cub Scout Pack
- Renews
charter with Rotary Club
- Enrolls
new Webelos into Troop
- Conducts
new parents meeting
- Keeps
troop roster
- Maintains
troop guidelines document
- Wears
proper uniform at troop functions
TROOP COMMITTEE
MEMBER
- Attends
monthly troop committee meetings
- As
a committee member, assists in the planning of troop activities and setting
of troop policies
- Leads
troop events as requested by troop committee chair
- Holds
troop committee leadership positions as requested by troop committee chair
- Reports
on assigned troop responsibilities at troop committee meetings
- Participates
in Boards of Review
- Attends
training and Roundtable meetings
SCOUTMASTER *
- Attends
troop committee meetings
- Trains
and guides boy leaders
- Establishes
troop Mission, Objectives and Vision
- Attends
weekly meetings
- Ensures
all aspects of troop plan are being carried out
- Works
closely with all adult leaders, and helps coordinate activities
- Wears
proper uniform at troop functions
- Conducts
Scoutmaster conferences
- Attends
training and Roundtable meetings
- Assists
Troop Committee Chair to recruit adult volunteers
ASSISTANT
SCOUTMASTERS *
- Attend
weekly meetings
- Fill
in for Scoutmaster as needed
- Assist
with program and activities
- Assist
with advancement and boy leaders
- Work
with and guide boy leaders
- Work
with assigned patrol as advisor
- Wear
proper uniform at troop functions
- Attend
training and Roundtables meetings
SECRETARY
- Attends
troop committee meetings
- Records
committee meeting minutes and distributes to Committee Members, webmaster,
and others as needed.
- Maintains
troop calendar
- Assists
troop Scribe and newsletter editor with troop newsletter
FUN NIGHT COORDINATOR
- Works
with boys to develop a list of fun events
- Arranges
any needed reservations
- Arranges
transportation and adult supervision
- Collect
fees
- Get
events into the troop schedule
- Communicates
information on events to Scouts and parents
TROOP
TREASURER *
- Attends
troop committee meetings
- Keeps
troop checking account
- Reports
financial status monthly
- Receives
troop income
- Records
and maintains individual items due, issue bills
- Audits
and approves all fundraising orders before they are placed with vendor
- Pays
troop expenses authorized by Scoutmaster and Committee
- Coordinates
annual troop budget and makes recommendations for fees
- Administers
Scout Bucks accounts and reports monthly balances
- Assists
troop committee chair to recruit adult volunteers
- Attends
training and Roundtables meetings
FUND RAISING COORDINATORS
- Coordinate
Christmas wreath fund raiser
- Coordinate
Spring Flower Sale
- Coordinate
BSA Product Sales
- Coordinate
and run Manitou 15K Race
- Coordinate
Friends of Scouting Campaign
- Identify
and organize other fundraising events
- Assure
adult leadership in place
- Coordinate
with cooperating organizations
- Arrange
for materials and submit fundraising orders to Treasurer before submitting
to vendor
- Make
sure of Scout attendance and schedule shifts
- Coordinate
any High Adventure fund raising needs
- Maintain
records of expenses and submit bills to the Treasurer for payment
- Submit
payments to Scout Bucks and troop accounts to the Treasurer
ADVANCEMENT
COMMITTEE CHAIR *
- Attends
troop committee meetings
- Meets
with troop committee to discuss advancement opportunities and needs
- Works
with Scouts to assure proper advancement
- Works
with Board of Review Coordinator
- Works
with Merit Badge Coordinator
- Provides
direction to schedule merit badge sessions
- Determines
method and procedures for tracking records.
- Keeps
accurate advancement records by Scout
- Keeps
accurate merit badge records by Scout
- Works
with troop Scribe to keep troop attendance records by Scout.
- Works
with Community Service Chair to keep service hour records by Scout.
- Buys
advancement materials and assists with Court of Honor
- Works
with troop Librarian and Merit Badge Coordinator to keep merit badge books
- Works
with Scoutmaster on Scout conferences
- Works
with Education Committee
- Communicates
District and Council opportunities for advancement and merit badges
- Works
with Tomahawk coordinator for Tomahawk merit badges
- Assists
Troop Committee Chair to recruit adult volunteers
- Attends
training and Roundtables meetings
COURT OF HONOR COORDINATOR
- Arranges
facility/site for Court of Honor
- Works
with Scouts assigned to develop program
- Arranges
refreshments
- Works
with Advancement Chair to develop certificates
- Procures
any needed supplies
MERIT
BADGE COUNSELOR COORDINATOR
- Works
with Advancement Chair
- Coordinates
counselors so that a regular schedule of merit badges can be offered to the
Scouts
- Recruits
counselors from within troop
- Works
with Advancement Committee Counselors
- Must
Register with the Indianhead Council as a Merit Badge Counselor
- Works
with groups of boys to attain merit badges
- Identifies
specific areas of interest/expertise
- Attends
training
EAGLE COORDINATOR
- Assist
Scouts on selecting Eagle Projects
- Offers
advice on Eagle Court of Honor ceremony
BOARD OF REVIEW COORDINATOR
- Schedules
Boards of Review
- Recruits
Adults to serve on Boards of Review
- Maintains
record of adults participating in Boards of Review
- Trains
new members to serve on Boards of Review
- Transmits
results of Boards of Review to the Advancement Coordinator and Record Keeper
- Writes
letter to Scout for deferred rank advancements
- Forwards
issues and recommendations received in Boards from Scouts to the appropriate
adult leader
CAMPING
COMMITTEE CHAIR *
- Attends
troop committee meetings
- Establishes
campout schedule with the PLC and reserves campsites
- Arranges
transportation and adult supervision
- Establishes
campout objectives, schedule, and necessary help
- Make
sure that patrols plan menus and buy food
- Establishes
camp and food fees prior to the campout
- Assures
proper safety and use of equipment
- Submits
tour permits to the Council office
- Develops
sign up sheets and coordinates payments with Scout Bucks administrator
- Assists
troop Committee Chair to recruit adult volunteers
- Attends
training and Roundtable meetings
HIGH
ADVENTURE COORDINATOR
- Works
with Camping Chair to schedule High Adventure activities, canoe trips,
backpacking trips, special high adventure events
- Secures
reservation and submits National and Council Tour Permits
- Arranges
transportation and adult supervision
- Develops
sign up sheets and coordinates payments with Scout Bucks administrator
- Attends
training and Roundtable meetings
QUARTERMASTER
- Ensures
equipment is operable and clean
- Ensures
supply of consumable items
- Buys
needed new equipment, equipment improvements as approved by the Committee
- Makes
sure equipment is dry and complete
- Organizes
the cleaning, drying, and organizing trailer and equipment after campouts
- Inventories
items
COMMUNITY
SERVICE CHAIR
- Attends
troop committee meetings
- Finds
community service opportunities
- Gets
projects on calendar
- Coordinates
with receiving organization
- Makes
sure of Scout attendance and schedules shifts
- Assures
adult leadership is in place to ensure completion of projects
- Articles
and photos to Local Newspaper
- Forwards
roster of scouts participating to Record Keeper
- Coordinates
activities with Charter Liaison
- Schedules
Scouts/adults for Cub Blue and Gold Banquets
- Assists
Troop Committee Chair to recruit adult volunteers
ROTARY
CLUB LIAISON
- Works
with Rotary Club as needed to promote troop activities and needs
SCOUTING
FOR FOOD COORDINATOR
- Works
with Community Service Chair
- Recruits
Scouts and adults to attend
- Provides
maps and assigns areas to cover
- Coordinates
sorting and delivery of food to food shelf
- Provides
roster of participants to the Record Keeper
CHURCH
LIAISON
- Arranges
meeting room times and dates with the Church
- Works
with Committee to resolve any facility issues with the Church
T-SHIRT
BUYER
- Coordinates
troop T-shirt purchases
- Coordinates
troop sweatshirt purchases
- Coordinates
troop special event shirt purchases
- Arranges
for artwork for shirts
- Collects
or facilitates collection of fees for shirts
- Check
bills and submit to Treasurer for payment
NEWSLETTER
EDITOR
- Edits
and publishes the Troop newsletter at least bimonthly
- Solicits
articles for the newsletter from the troop Historian, SPL and adult leaders
WEBMASTER
- Arranges
for website for Troop publications
- Maintains
website
- Maintains
troop calendar on the website and provides paper copies for scouts or
families without web access
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